Cevinio News | Top 3 new features and developments of 02/2022

At Cevinio, we are committed to providing our clients with a future-proof invoice automation solution. In order to achieve that, we are continuously working on developing new features and functionalities. Are you curious to know the releases of February? We tell you more right here. 

These new updates and features will help our clients improve transparency and increase the automation levels of their invoice process. Besides, they will improve supplier relationships, avoid late payments and increase security. 

Gain visibility with our new Mail History feature 

With our new feature, it becomes possible to investigate the submitted email history. 

The imported file history page has been extended with an additional overview showing the Mail History. This is important, as certain emails might not contain any files or files that are not suitable for further processing. This allows our clients to not only look at the history of the submitted files but also allows them to investigate the submitted emails. This new feature improves the transparency of the status of submitted emails. 

How does this feature work? 

The Cevinio software automatically investigates the emails the suppliers submit. Consequently, two actions could be triggered, either the invoice goes into the system by processing it and storing it in the file history, or the email is rejected. These emails are rejected when they lack a PDF invoice or when the invoice attached is not in the right format. When the supplier reaches out looking to find out why the invoice has not been paid, the AP (Accounts Payable) agent will be able to explore the email records speeding the process. 

How is this new feature going to help you? 

• Gain visibility and transparency: As access to mail history is enabled you will start tracking all submitted emails. This will help the AP team find out what happened with missing invoices if they were submitted and why they were not processed. 

• Avoid extra workload and negative experiences with suppliers: Finding out what happened to a missing/rejected invoice can be a lengthy process that results in issues with suppliers and a higher workload as suppliers contact the AP team demanding answers. By keeping track of records, we will avoid extra work and help create positive supplier relationships. 

• Prevent late payments: As AP agents can discover faster the reason the invoice has not been paid; they will avoid penalties. 

This feature is available to all our clients.  

To find this feature: Sender company> archive> uploaded mail section.

Automate steps throughout the invoice process in one click 

More autonomy and control over the process as AP agents can automate all the steps in the system by themselves. 

We have created an extensive feature that allows our clients to fully automate all the processing steps in the system themselves. This was already available to a large extent (steps 1,2,3 and 5), but the management of the automation has now completely been placed into the hands of the client itself. It allows our clients to manage per processing step in the system if automation is desired on a per-vendor or invoice-type basis. 

What are the changes made in step 4, invoice validation?  

Now, it is possible to automate the invoice enriching process and invoice processing tasks when trust is built in the vendor. This has two separate options so you can increase the automation level as desired. At the same time, it is possible to select if the automation will apply to PO, non-PO, and credit notes, or only one type. 

This feature is going to help you: 

• Gain transparency 
• Faster invoice processing times as you reduce manual task 

This feature is available to all our clients.  

Extend Cevinio’s incoming APIs (Application Programming Interface) with the option to use OAuth 2.0 

Towards future-proof automation with higher levels of security by adding automated OAuth protocols 

We have improved our implementation of OAuth 2.0 for the authorization on our incoming master data and PO/GRN APIs. This is in line with our promise of delivering to our clients a future-proof invoice automation solution. Security is of high importance to us, and this delivery is keeping our solution up to par with the latest standards. 

Are you interested in implementing OAuth as the authorization protocol on these APIs? This can be done upon request. 

This feature is going to help you: 

• Open up the opportunity to use the latest authorization standards.  

If you are a client and have any questions about the new features, please reach out to your Cevinio contact. In case you want to know more about these new capabilities and our solution, please contact our sales team.