Maximize Efficiency with Accounts Payable Invoice Automation
The Cevinio accounts payable invoice automation SaaS solution has the capability to handle your end-to-end invoice process. From invoice reception to exporting into your current ERP system(s). During this process, we apply machine learning, artificial intelligence and smart algorithms to deliver an autonomous accounts payable process.
Your journey towards a touchless invoice process starts and ends here, in 5 easy steps
Importing and OCR Recognition
Initial analysis and batch splitting
PO and non-PO invoice classification
Compliance and accounting
Approval and exporting
The Strengths of Cevinio's Platform
Cevinio provides an innovative accounts payable automation solution that offers a range of powerful features. We have designed and developed each feature to help companies streamline their invoice processing flow. Some of the key strengths of our software include:
Read invoices like a human
Our intelligent approach doesn’t require any templating. Besides, we further reduce manual intervention as our AP automation software can split invoice batches with high accuracy. You don’t need to use barcodes, stickers or other mechanisms.
Consolidate global operations
Acquire best-in-class features to serve multiple shared service centers, entities and a large number of suppliers. Our team uses advanced AI and ML technology to create innovative AP software that is always up-to-date. Lastly, export the invoice into the relevant ERP system.
Monitoring and control tools
Discover our precise Analytics Suite and advanced approval workflow. The latter is easily configurable and supports all best practice paths for informative and approval processes. We also can generate audit trails, flag deviations, and help prevent fraud and duplicate payments.
Smart approach to automation
Inject artificial intelligence, machine learning and Cevinio proprietary algorithms into your invoice process. We provide automatic PO matching and non-PO coding (general ledger, cost center, project, divisional units) of invoices ensuring correct bookings. This all contributes to an autonomous accounts payable process.
Features that Transform
Cevinio's accounts payable invoice automation software is a game changer for organizations looking to streamline their invoicing process at scale. We bring a range of cutting-edge features specially designed to meet their demands. From advanced data matching capabilities to automated compliance checks, including coding of PO and non-PO and insightful analytics.
OCR Recognition, reading invoices resembling a human
- Eliminate templates. We have developed an algorithm that matches the OCR data on the invoice with the information found in the Master Data
- Sorts and splits scanned invoices without barcodes or separating pages
- Compares unstructured data on the invoice and the structured data from your VMD Vendor Master Data to identify the vendor
- Uses machine learning to recognize data fields such as invoice number and invoice date
- Auto-corrects errors of scanners (0 vs O, 1 vs I, B vs 8, etc.)
Automated non-PO invoice coding on header level and accounting lines
- AI (Artificial Intelligence) and ML (Machine Learning) based
- Audit trail of posted invoices
Invoice approval workflow tool that is rapidly scalable
- Easy to maintain without IT involvement
- Features like delegation, inquiring advice, and escalation
- Works with any type of mobile device
- Supports both approval and informative flows
Analytic tools available with Cevinio Suite
- Audit trail
- Workload and aging
- Invoice splitting stage
- Supplier performance
Ability to handle any kind of invoice
- E-invoicing: XMl, UBL (any version)
- PDF (image & text)
- TIF, JPEG
- Scanned paper invoices
- PO & non-PO invoices and credit notes
PO/non-PO invoice classification
- AI based
- Automatically connect multiple purchase orders to a single invoice using OCR data
Compliance toolbox for tax, legal and corporate compliance
- Algorithms take over current compliance checks
- Easy detection of discrepancies and exceptions on invoices: automatically presented to a specialist for exception handling
- Toolbox that can anticipate future changes
Vendor invoice portal as well as link with other portals
- Onboarding of your suppliers free of cost
- Your suppliers can use the portal for free
- Unlocks access to e-invoicing portals worldwide
Benefits of processing your invoices with Cevinio
When processing your supplier's invoices with Cevinio's accounts payable automation software, you can cover the entire invoice management process. Discover the invoice automation benefits of 24/7 lights-off robotized Accounts Payable processing:
Standardize your AP invoice processing across shared service centers and offices. Cevinio's software can process many types of invoices in different languages and connect to multiple ERP systems at once.
Special tools handle unstructured data (like scanned invoices) with structured data, leading to accuracy, efficiency, and fewer mistakes.
Invoice allocation to AP teams based on easily configurable elements, such as company codes, competencies, and other criteria, is possible. This ensures the invoice goes automatically to the right team and you can prevent payment delays.
Ensure that all your invoices remain compliant with global and local regulations, including tax laws, country laws, and corporate requirements. This avoids penalties and risks of fraud.
Automated accounting data enrichment for your PO and non-PO invoices. Consequently, you significantly reduce the time AP agents invest in matching and coding invoices manually.
Avoid late payment fines and blocked accounts from your suppliers by ensuring timely payments using our monitoring and escalations functionalities.
Smart design enables configuring of compliance checks, invoice attributes, rejection reasons, and other business needs in our SaaS solution.
Improve communication and efficiency by providing vendors with a portal where they can submit their invoices and view their invoice status.
Are you ready to start using Cevinio AP invoice automation software? We will be by your side to guarantee a seamless implementation process that supports your business objectives.
Fully Cloud-based solution, connecting to multiple ERPs
Cevinio has created APIs that can deal with a complex ERP landscape. We can easily work with Master data duplication issues that often occur when multiple ERPs are being supported. This smart technology makes integrating with Cevinio easy and efficient.
Simple integration via API
Our well-documented APIs and knowledge of the most common ERP systems, allow easy integration with our APIs. Thus, removing the risk from implementing our solution.
Archiving and data protection
Within the Cevinio solution, you can rely on a powerful and validated tool for archiving and storing your data. Furthermore, we can easily connect with your archiving system of choice.
SLA, Backup & Recovery, ISO27001
All developments Cevinio performs are constantly monitored and validated to maintain stability over the platform. We employ very strict backup and recovery policies. Besides, we adhere to a high level when providing services to our clients in our SLA.