Highlights of Cevinio’s E-Invoicing Capabilities:

E-invoicing regulations are becoming a mandate in many countries. Cevinio can be a lifesaver for businesses striving to comply. Here are some key features the Cevinio solutions deliver to ensure compliance with e-invoicing regulations and provide best-in-class invoice processing that connects buyers and suppliers globally. Discover more based on your interests:

• Streamlined Connectivity: Cevinio facilitates direct integration from your ERP and AR system to various e-invoicing platforms and governmental portals, as required by regulations. This integration ensures efficient invoice dispatch to all your clients in the necessary digital formats, using just one connection to manage multiple client interactions.
• Advanced Mapping and Extensive API Catalogue: Central to Cevinio's capabilities is our innovative Smart Mapper technology, which automatically normalizes and adapts invoice data to suit any client-specific format. This technology not only simplifies the integration process but also accelerates the connection with new clients. Furthermore, the Cevinio comprehensive API catalogue offers unmatched flexibility, allowing you to seamlessly integrate with other systems and tools, enabling you to connect with any client globally.
• Data enrichment: Even from limited input, we transform basic line information into a complete, legally compliant invoice. This enables you to enrich e-invoices with additional details like product or service details, tax codes, payment information etc. This enrichment ensures information completeness and compatibility with various systems, such as ERPs or AR systems. This capability is particularly valuable in handling incomplete or inconsistent data, significantly reducing processing errors and saving time.
• Proactive validation and error handling: Cevinio's validation process for outgoing invoices checks e-invoice data for accuracy and completeness against purchase orders, receipts, and contracts before they are sent. This preemptive approach ensures that every invoice you send complies with regulatory standards. When we identify invoices with missing or incorrect information, these are flagged so you can address the issues in a timely manner.
• Record keeping and document storage: Cevinio ensures a secure and comprehensive audit trail for all outgoing invoice transactions. Furthermore, Cevinio integrates seamlessly with local archival systems as well as AR and ERP systems, enhancing the archiving process. This ensures that all sent invoices and their corresponding signatures are efficiently stored for the legally mandated period, optimizing their retrievability for future audits or references.
• Ease the transition with PDF generation: As businesses navigate the shift to digital, Cevinio offers a practical solution for invoice senders. By converting digital invoices into PDFs, we enable you to meet the needs of all your clients, regardless of their digital capabilities. This approach facilitates continued processing with traditional OCR tools.
• Protected Invoice Transmission: Cevinio safeguards suppliers' e-invoices with encryption and controls, ensuring that financial documents are securely transmitted and accessed solely by designated recipients.
• Speedy kick-off and client onboarding: Our quick-and-easy onboarding process ensures you can generate transactions within days, significantly boosting your billing efficiency and compliance. We support this by providing expert guidance to meet your customers' specific invoicing requirements, ensuring every invoice is delivered exactly as expected.

• Simplifying Integration: Cevinio optimizes your invoice management by supporting seamless integration with your AP or ERP systems. This integration allows for the automatic ingestion of all received e-invoices directly into your processing flow, enabling efficient and transparent handling of invoices through a single platform. By connecting with e-invoicing platforms and governmental portals as mandated by regulatory authorities, Cevinio ensures that every invoice is processed in compliance with the required digital formats.
• Smart Mapper Technology and Extensive API Catalogue: A key strength of Cevinio is its innovative Smart Mapper technology, which normalizes invoice data from various formats, including e-invoices, and automatically adapts it to be readable for your ERP or AP systems. This feature not only simplifies integration but also streamlines the management of new suppliers. Additionally, Cevinio boasts a full catalog of existing APIs, providing businesses with the flexibility to connect with other systems and tools.
• E-invoice format handling: Cevinio's robust solution confidently handles any e-invoice format you may encounter, including XML, EDI, and other country-specific mandates. Rest assured, no matter the format your suppliers use, we've got you covered.
• Automated Invoice data extraction: Cevinio offers more than just invoice retrieval; it provides sophisticated extraction capabilities that ensure no detail is overlooked. From capturing the invoice itself to extracting critical elements like signatures, our tool guarantees complete documentation compliance. This meticulous attention to detail is crucial for businesses committed to maintaining impeccable records and meeting all regulatory standards.
• AI-Powered Invoice Data Enrichment: Harness the power of Artificial Intelligence (AI) and Machine Learning (ML) to enhance e-invoices by adding essential data, ensuring seamless and autonomous invoice processing. This solution is particularly valuable for managing common issues like incomplete data in supplier e-invoices.
• Validation and Exception Handling: Cevinio's validation process checks the accuracy and completeness of incoming e-invoices against your purchase orders, receipts, and contracts. This approach ensures that every invoice you receive meets regulatory standards. Additionally, our system supports smart exception handling by flagging anomalies such as invoices with missing information or those exceeding approval limits. This ensures that all invoices are fully compliant before you export them to your ERP system.
• Tax compliance tools: The Cevinio system is designed to manage various tax rates and rules, applying them accurately to transactions in accordance with local tax regulations.
• Extensive Archiving support: Cevinio also has the built-in ability to integrate with archiving solutions, which is quite relevant for e-invoices. Whether it's the original electronic invoice file, the PDF generated by Cevinio, the supplier information, or even the digital signature that is sometimes provided, all of this content can be delivered by Cevinio out of the box to a downstream archiving solution.
• Audit trails: Cevinio provides a secure, centralized platform that keeps audit trails for all incoming invoice transactions, including e-invoices. It captures detailed timestamps and records every user action, ensuring adherence to both global and local compliance standards. With a unified channel for all transaction flows, Cevinio simplifies the monitoring and auditing processes. Additionally, Cevinio enhances the archiving process, ensuring that invoices and their corresponding signatures are stored for the legally mandated period, thereby facilitating easy retrieval for audits.
• Bridge the gap with PDF Generation: Recognizing the challenges of digital transformation, Cevinio offers a solution for invoice receivers. Our capability to generate PDFs from digital invoices allows you to easily send a PDF version of the e-invoice to your AP system.
• Secure E-Invoice Management: Cevinio delivers powerful security features, including encryption and precise user access controls, ensuring that sensitive e-invoice data is accessible only to authorized personnel.
• Vendor onboarding and management made easy: Enhance your supplier relationships with Cevinio's expert-led onboarding campaigns. Our specialists are equipped with the tools and knowledge necessary for high adoption rates, ensuring a smooth transition for you and your suppliers. With Cevinio, suppliers have the freedom to choose their preferred method of submitting invoices, whether through EDI, email, or our vendor portal. The portal not only allows for easy invoice submission but also provides real-time status updates, giving suppliers transparency and control over their invoicing process.