AI-Powered Accounts Payable Invoice Automation That Saves Time and Money
The Cevinio accounts payable invoice automation solution has the capability to handle your end-to-end invoice process. From invoice reception to exporting into your current ERP system(s). During this process, we apply machine learning, artificial intelligence and smart algorithms to deliver an autonomous accounts payable process.
Your journey towards end-to-end AP Automation starts and ends here, in 5 easy steps
Importing and OCR Recognition
Initial analysis and batch splitting
PO and non-PO invoice classification
Compliance and accounting
Approval and exporting
The Strengths of Cevinio's AP Invoice Automation Solution
Cevinio provides an innovative accounts payable invoice automation solution that offers a range of powerful features. We have designed and developed each feature to help companies streamline their invoice processing flow. Some of the key strengths of our software include:
Read invoices like a human
Our intelligent approach doesn’t require any templating. Besides, we further reduce manual intervention as our AP invoice automation software can split invoice batches with high accuracy. You don’t need to use barcodes, stickers or other mechanisms.
Consolidate global operations
Acquire best-in-class features to serve multiple shared service centers, entities and a large number of suppliers. Our team uses advanced AI and ML technology to create innovative AP software that is always up-to-date. Lastly, export the invoice into the relevant ERP system.
Monitoring and control tools
Discover our precise Analytics Suite and advanced approval workflow. The latter is easily configurable and supports all best practice paths for informative and approval processes. We also can generate audit trails, flag deviations, and help prevent fraud and duplicate payments.
Smart approach to automation
Inject artificial intelligence, machine learning and Cevinio proprietary algorithms into your invoice process. We provide automatic PO matching and non-PO coding (general ledger, cost center, project, divisional units) of invoices ensuring correct bookings. This all contributes to an autonomous accounts payable process.
Key Features that Power Automation at Scale
Cevinio's accounts payable invoice automation software is a game changer for organizations looking to streamline their invoice processes at scale. We bring a range of cutting-edge features specially designed to meet their demands. From advanced data matching capabilities to automated compliance checks, including coding of PO and non-PO and insightful analytics.
OCR Recognition, reading invoices resembling a human
- Eliminate templates. Our smart algorithm automatically matches OCR data from invoices with your ERP's Master Data
- Easily sort and split scanned invoice batches without barcodes or separator sheets
- Compares unstructured invoice data with your structured VMD to accurately identify the vendor
- ML-powered field recognition. Automatically detects and extracts critical fields like invoice number, invoice date, total amount, and more, regardless of layout
- Auto-corrects errors of scanners. Resolves common scanner mistakes such as “0” vs “O” or “1” vs “I”, using intelligent character correction
Smart non-PO invoice coding automated and audit-proof
- Automated coding for non-PO invoices. Automatically apply accurate coding at both header and accounting line level
- AI (Artificial Intelligence) and ML (Machine Learning) intelligence. Powered by Fit-for-Purpose AI and advanced ML models, Cevinio predicts cost centers, GL accounts, project codes, tax/VAT codes, and more
- Full audit trail for every invoice. Maintain complete visibility and traceability of posted non-PO invoices, with a detailed audit trail that supports compliance, audit readiness, and exception analysis
Flexible, scalable invoice approval workflow, built for modern teams
- No IT required. Easily configure and maintain workflows with low-code or no-code tools. Designed for AP teams to take control and gain independence
- Smart workflow features. Includes built-in capabilities like delegation, inquiry requests, and escalation paths, so invoices reach the right approver every time
- Mobile-friendly by design. Approve or review invoices anytime, anywhere, on any smartphone or tablet
- Supports approval and informative flows. Route invoices for full approval or simply share for informational purposes, adapt to your internal policy with ease
Analytic tools available with Cevinio Suite
- 33+ Pre-built dashboards to instantly visualize key AP metrics: productivity, accuracy, audit trails, approval workflow, aging, supplier performance, and more
- Gain 100% transparency and control over your entire invoice lifecycle, from receipt to posting
- Identify bottlenecks, forecast workload, and spot optimization opportunities to ensure ongoing process improvement and program success
- Want to explore everything available? Contact us for a fully detailed dashboard catalog
Ability to handle any kind of invoice
- EDI invoices. Fully compatible with standard electronic data interchange formats
- E-invoicing (XML, UBL: all versions) Supports industry standards like XML and UBL, ensuring smooth compliance with global e-invoicing regulations
- PDF invoices (image and text-based) Whether it’s a digitally generated PDF or a scanned one, we extract and process the data with precision
- Image files (TIF, JPEG) Accurately capture data from scanned or photographed invoices
- Scanned paper invoices. Leverage OCR and AI algorithms to extract structured data from physical invoices
- PO and non-PO invoices + credit notes. Seamlessly handle all invoice types, including purchase order-based, non-PO, and credit notes, across multiple workflows
Smart PO and non-PO invoice classification powered by artificial intelligence
- AI-Driven invoice classification. Automatically distinguish between PO and non-PO invoices using intelligent algorithms, no manual sorting needed
- Multi-PO matching made easy. Seamlessly link multiple purchase orders to a single invoice by leveraging advanced OCR and AI data extraction
Take control of tax, legal and corporate compliance: automatically
- Automated compliance checks. Advanced algorithms replace manual validations, checking each invoice against internal business rules, local legislation, and tax regulations
- Exception detection and routing. Discrepancies or anomalies are automatically flagged and routed to the appropriate specialist, ensuring timely resolution with full auditability
- Future-ready compliance framework. A flexible toolbox designed to adapt to evolving regulatory environments, including e-invoicing mandates, VAT changes, and cross-border requirements
Seamless supplier collaboration with vendor portal
- Free supplier onboarding and usage. Onboard your entire supplier base at no additional cost, suppliers get free access to the portal for submitting, tracking, and managing their invoices
- Connected to global e-invoicing portals. Seamlessly link with regional and international e-invoicing platforms, ensuring compliance and efficiency across borders
- PO-Flip functionality. Convert purchase orders into invoices in just one click with PO-flip, accelerating invoice creation and reducing data entry errors
Benefits of Choosing Cevinio for Invoice Automation
When processing your supplier's invoices with Cevinio's AP invoice automation software, you can cover the entire invoice management process. Discover the benefits of 24/7 lights-off robotized and AI-powered accounts payable processing:
Boost consistency across teams and countries. With Cevinio, you can standardize your AP invoice processing, whether you're managing one shared service center or operating across multiple locations. Our solution handles invoices in various formats and languages, and it connects seamlessly with one or multiple ERP systems, helping you eliminate silos and streamline operations from day one.
Prevent delays with smart invoice routing. Our solution contributes to faster approvals and on-time payments by automatically directing each invoice to the right team based on configurable criteria like company codes, competencies, or other business-specific rules. This intelligent allocation reduces manual intervention, prevents misrouted or overlooked invoices, and keeps your AP process moving without delays.
Increase invoice accuracy and reduce manual errors. Our intelligent tools handle unstructured data (like scanned PDFs or images) and match it with structured data, helping your team process invoices more accurately and efficiently, without manual workarounds.
Stay compliant, globally and locally. Automated checks ensure your invoices align with tax laws, country-specific regulations, and corporate policies, minimizing fraud risks, avoiding costly penalties, and keeping your AP process fully audit-ready.
Reduce manual work with automated accounting data enrichment. PO and non-PO invoices are automatically enriched with the correct accounting data, significantly reducing the time AP agents spend on manual matching and coding, so they can focus on more value-added tasks.
Avoid late payment fines and supplier disruptions. Stay ahead of due dates with built-in monitoring and escalation tools that help ensure timely payments, preventing blocked accounts, strained relationships, and unnecessary penalties.
Adapt fast to your business needs. With configurable compliance checks, rejection reasons, and invoice attributes, Cevinio empowers your team to respond quickly to process or policy changes, without IT involvement.
Improve supplier communication and transparency Our vendor portal lets suppliers submit invoices and track their status anytime, reducing back-and-forth emails and calls, giving your AP team more time to build stronger supplier relationships and focus on strategic collaboration.
Are you ready to start using Cevinio AP invoice automation solution? We will be by your side to guarantee a seamless implementation process that supports your business objectives.
Technical Capabilities and Integrations
Cevinio’s intelligent APIs are purpose-built to support even the most complex ERP environments, including multi-ERP setups common in large, global enterprises. Our platform efficiently handles master data duplication issues, ensuring consistent, accurate data across all systems.
Our platform integrates effortlessly with leading ERP systems like SAP (ECC & S/4HANA), Oracle ERP Cloud, and Microsoft Dynamics, thanks to our well-documented APIs and deep integration experience. By understanding the architecture of these widely used systems, we help you eliminate implementation risks and fast-track your AP automation journey.
Cevinio’s invoice automation platform includes a robust, fully validated archiving solution that ensures your financial data is stored securely and in compliance with local and international regulations. Need to use your own archiving infrastructure? No problem. Cevinio seamlessly connects with your preferred archiving platform.
All platform developments are continuously monitored and rigorously validated to ensure stability, performance, and data accuracy. Strict backup and recovery protocols safeguard your operations, while high-level Service Level Agreements (SLAs) guarantee dependable performance, fast response times, and dedicated support.
Trust Cevinio: Delivering Reliable Invoice Automation Solutions with Industry-Recognized Certifications
