Grease the wheels of efficiency with AP Automation for manufacturing

Managing accounts payable in manufacturing is no easy task. With high invoice volumes, strict regulatory environments, and complex supply chains. Manual AP processes often lead to errors, delays, and missed opportunities. Cevinio’s AP Automation for manufacturing helps you minimize manual work, gain 100% visibility, and comply with regulations, while keeping your operations lean, scalable, and future-ready.

Why manufacturing needs AP Automation

Manufacturers rely on streamlined operations to stay competitive. Inefficient AP processes lead to supply chain and financial risks, including cash flow issues, budget overruns, and strained supplier relationships. Cevinio’s AI-powered Invoice Automation helps manufacturing businesses address their unique accounts payable challenges and delivers additional value.

 

icon global cevinio accounts payable automation
Large supplier network
with complexities
Cevinio reduces manual errors and accelerates payment cycles and approval. Handling hundreds or thousands of invoices manually from various suppliers increases the risk of errors, complexity, and bottlenecks. With supplier invoice automation for manufacturing companies, manual data entry is minimized as invoices are processed autonomously, regardless of format, currency, or payment terms. Approval workflows are expedited via Cevinio's low-code/no-code workflow module, cutting delays and ensuring timely payments.
icon global cevinio accounts payable automation
Supply chain
risk
Late or inaccurate payments can disrupt supply chains, causing interruptions in material flow and harming supplier relationships. By automating procurement and supplier management, our AP software ensures consistent, timely payments to enhance supply chain reliability. Features like Cevinio’s AI-powered line-level capture, multi-level matching, and LLM models, which resolve description mismatches and handle extra lines not included in the PO, make this possible.
icon global cevinio accounts payable automation
Complex regulatory
environments
Effective compliance and risk management are essential for adhering to industry regulations, standards, and contractual obligations. With automated compliance checks, document management, and audit trails, Cevinio’s AP software helps meet regulatory requirements effortlessly.
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Control operations across plants, regions, and/or categories
Manufacturers must stay on top of budgets, production costs, expenses, and inventory levels. Cevinio’s AP Automation provides an Analytics Suite with over 33 dashboards, giving you real-time financial visibility, to help prevent cost overruns and identify opportunities for savings in production.
 
See how our AP Automation for manufacturing can transform your finance operations

How AP Automation transforms manufacturing finance: key benefits

Discover how AP Automation for manufacturing enhances cash flow, supports strategic decision-making, and strengthens supplier relationships. Additionally, Cevinio AP Invoice Automation offers numerous benefits that make it an essential tool for future-proofing your operations and driving business growth.

Enhanced cash flow management:

Streamlining AP processes across suppliers and projects with Cevinio ensures timely payments, avoids late fees, and improves cash flow forecasting and liquidity management, thereby enhancing your financial stability and overall financial health.

Increased visibility:

Gain full transparency into your AP processes with detailed financial reports, including project cost analysis and production performance metrics. This supports informed decision-making, improves operational efficiency, and simplifies regulatory reporting.

Improved supplier relations:

Leverage our invoice portal, notifications, and performance tracking with suppliers to ensure reliable supply chains, on-time deliveries, and strong relationships. This also paves the way for discounts, incentives, and better payment term negotiations, among other benefits.

Reduced operational and administrative costs:

Automating routine tasks like invoice processing reduces administrative overhead and operational expenses, allowing your team to focus on core project management and production activities.

Streamlined reconciliation:

Minimize discrepancies during the reconciliation of orders, payments, and change orders. This ensures accurate financial records, timely fulfillment of orders, and accurate financial impact assessments.

Empowering manufacturing AP teams with the right features

Intelligent invoice capture
Intelligent invoice capture
Extracts data from scanned, PDF, and electronic invoices using advanced multi-OCR features and AI, reducing manual entry and errors for high-volume, multi-format environments common in manufacturing. Supports formats like XML, UBL, TIFF, EDI, and more!
compliance engine
Compliance engine
Ensures invoice format, structure, mandatory fields, tax, archiving, and transmission methods comply with local and international regulations, supporting audit-readiness and global tax compliance in a local or multi-country manufacturing setup.
 tune
Configurable approval workflows
Set up invoice approvals based on hierarchy, department, or financial thresholds, ideal for managing distributed teams, multi-site operations, and CAPEX-heavy procurement processes. Designed for flexibility and speed, updates can be made effortlessly using low-code/no-code tools.
Smart workflow automation
Smart workflow automation
Automates 2- and 3-way PO matching and routes unmatched invoices to the right team for resolution, helping AP teams manage large invoice volumes and complex goods receipt scenarios efficiently.
 Vendor portal
Vendor portal
Suppliers can submit invoices and check statuses via a self-service portal with automated updates, minimizing email traffic, increasing transparency, and strengthening supplier relationships in your global supply chain.
PO and non-PO invoice support
PO and non-PO invoice support
Handles both PO and non-PO invoices, using AI to code and classify non-PO invoices accurately essential for managing indirect spend and plant-level purchasing.
ERP and e-invoice integration
ERP and e-invoicing integration
Connects easily with ERP systems, including SAP, Oracle, and Microsoft Dynamics, and with e-invoicing networks such as PEPPOL, ensuring data integrity and end-to-end visibility across your finance stack.

Learn more about the features and capabilities of AP Automation for manufacturing

Read more about AP invoice automation

Empowering manufacturing AP teams with the right features

AP Automation for manufacturing transition process infographic
Manual processing

Paper and emailed invoices flood AP teams across multiple plants. Manual data entry, physical approvals, and disconnected systems create delays, errors, and poor visibility across operations.

Digital initiation

Invoices are scanned or emailed and captured with basic OCR. While this eliminates paper, AP still struggles with high exception rates, especially for complex PO and delivery scenarios.

Automation phase

Rules-based workflows begin automating 2- and 3-way matching, routing, and approvals. Approvals become faster, but plant-level exceptions and indirect spend still require manual intervention.

Intelligent operations

AI learns from plant-specific behaviors, auto-coding non-PO invoices, improving match rates, and intelligently routing exceptions to procurement, logistics, or finance teams across your factory network.

Autonomous AP

Cevinio automates AP processes—capturing, validating, and posting invoices with minimal effort—offering compliance, real-time insights, ERP integration, and controls for global manufacturers.

FAQ

What is accounts payable invoice automation? icon for the dropdown indicator

Yes. Cevinio supports configurable approval workflows that you can tailor to your organizational structure, including plant-level, department-level, or hierarchy-based rules. This flexibility allows manufacturing companies to:

  • Route non-PO or exception invoices to specific plant managers or cost center owners.
  • Apply different approval thresholds based on local budgets, regional roles, or capital expenditure categories.
  • Maintain centralized visibility while preserving local decision-making authority.
Does it support partial invoice or delivery matching? icon for the dropdown indicator

Yes. Cevinio’s smart 3-way matching system is designed to support partial delivery and partial invoice matching, a common scenario in manufacturing where materials are delivered in batches or invoiced in phases. Its engine:

  • Automatically matches invoices to corresponding GRNs (goods received notes) and POs, even when quantities or deliveries are incomplete.
  • Flags discrepancies and routes them to the correct stakeholders for resolution.
  • Reduces exceptions by learning from historical matching patterns and supplier behavior.
How does Cevinio help reduce working capital pressure and improve cash flow visibility? icon for the dropdown indicator

Cevinio provides real-time insights into invoice statuses, approvals, and payment cycles, giving finance leaders better control over cash outflows. By automating invoice capture, validation, and matching:

  • Late payments and duplicate payments are minimized, avoiding unnecessary cash leakage.
  • Discount opportunities (like early payment discounts) can be captured systematically.
  • Approval cycle times are shortened, enabling more predictable cash forecasting.
  • Dashboards and analytics provide visibility into liabilities across multiple plants, regions, or vendors, empowering CFOs to optimize DPO and working capital across the supply chain.
 

🚀 Contact us to learn more about AP Automation for manufacturing

Discover how Cevinio's AP Automation solutions for manufacturing finance can transform your operations. By automating your accounts payable, you'll gain efficiency, reduce costs, and strengthen supplier relationships, all while enhancing compliance and visibility across your financial processes.