The low-code/no-code accounting robot

The basis of the rules on how to code a PO-invoice come from the PO: the robot generates the required rules automatically and can perform line-level matching of the Invoice + Purchase Order + Goods Received Note. This is a fully automated process; the rules are updated once changes from the ERP have been received.

For the set-up of non-PO invoices we follow a 3-step approach:

STEP 1 (initial set-up): We feed the Robot with 1 to 3 years of historical data, so it can find patterns on how your accounting dimensions are used, such as GL, cost center, project codes, etc. Furthermore, in this step, we consider the “cheat sheets” (or work instructions) with specific rules in specific cases; the same ones the AP agents are using currently. Based on this history, the robot is able to create rules that predict the coding of the invoice. BUT this is only HISTORY of course.

STEP 2 (initial set-up): We also feed the robot with your current GL’s, cost centers and other accounting dimensions. Then the robot starts to READ the INVOICE as a human, to find better accounting information on the invoice, and OVERWRITE it’s opinion based on history.

STEP 3 (Operation): is “LOVE AND CARE” that your ROBOT OPTIMIZATION TEAM gives to the robot. The tweaking and tuning. This can be done by your team or by our partner. No technical knowledge is required to perform this task: basic financial and Excel skills will do! This is done in addition to the self-learning capabilities of the robot once they have been activated.